Records Management Consultant

Huron Consulting Group is an independent provider of financial and operational consulting services. Huron's experienced and credentialed professionals employ their expertise in accounting, finance, economics and operations to a wide variety of both financially sound and distressed organizations, including Fortune 500 companies, medium-sized businesses, leading academic institutions, healthcare organizations and the law firms that represent these various organizations.

Improved business performance is the new bottom line for today's legal organizations. Now more than ever before, the legal community is under intense pressure to increase operational effectiveness, improve client service delivery, reduce costs, and consistently demonstrate measurable results.

That's where Huron Consulting Group's Legal Operations Consulting (LOC) team comes into the picture. Offering the right blend of strategy, process and technology, Huron's LOC group offers expert counsel to help corporate legal departments, law firms and government agencies effectively manage their most pressing business challenges and achieve significant business performance improvements.

Responsibilities: consultants assist our corporate legal department clients in selecting and implementing record and document management systems. The focus of these implementations is generally related to business process re-engineering, data conversion, systems analysis & design, testing, and rollout. Also provide benchmarking and best practices expertise by comparing legal department organization structure, technology and processes to peer departments and industry best practices.

Requirements:

•  CRM certification;

•  B.S. in Computer Science or MIS preferred;

•  MBA or JD preferred, but not required;

•  Must possess 5-8 years experience in a combination of the following:

•  Big 4 or similar consulting environment;

•  Law department systems: document management, and records management;

•  Law department operations;

•  Systems implementation focused on process improvement;

•  Systems selection;

•  Developing record classification schemes and retention schedules.

This position requires significant travel.

Please apply through our website at www.huronconsultinggroup.com/careers .

We offer a competitive compensation and benefits package that includes medical/dental/vision, 401(k), and a generous vacation and personal/sick plan.

Huron Consulting Group is an equal opportunity employer. We recruit, employ, compensate, transfer, promote and train without regard to age, race, color, gender, marital status, sexual orientation, gender identity, national origin, religion, Vietnam era or veteran status, physical or mental disability, creed, citizen status or any other status protected by federal, state or local law.

Document Management Consultant

Huron Consulting Group is an independent provider of financial and operational consulting services. Huron's experienced and credentialed professionals employ their expertise in accounting, finance, economics and operations to a wide variety of both financially sound and distressed organizations, including Fortune 500 companies, medium-sized businesses, leading academic institutions, healthcare organizations and the law firms that represent these various organizations.

Improved business performance is the new bottom line for today's legal organizations. Now more than ever before, the legal community is under intense pressure to increase operational effectiveness, improve client service delivery, reduce costs, and consistently demonstrate measurable results.

That's where Huron Consulting Group's Legal Operations Consulting (LOC) team comes into the picture. Offering the right blend of strategy, process and technology, Huron's LOC group offers expert counsel to help corporate legal departments, law firms and government agencies effectively manage their most pressing business challenges and achieve significant business performance improvements.

Responsibilities:

Document Management consultants provide consulting services to clients in large corporate legal departments and large law firms in the areas of document and records management that include: oversight and guidance supporting all non-legal aspects of document management, document production, document reviews, document coding/scanning, and document collections. The incumbent should be an accomplished project manager working on behalf of the client to leverage technology, people and processes. We seek individuals with experience and a desire to expand this service offering beyond the legal channel to other area within the enterprise

Consultants regularly interact with clients and are expected to generate a moderate amount of revenue by recognizing opportunities to sell Huron's services and/or participate in proposals. Develops industry/practice expertise and consulting capabilities. Managers serve as the day-to-day leader on engagements with strong project management skills and are required to leverage jobs and develop people by structuring and supervising work, coaching subordinates and effectively delegating.

Requirements:

• Enterprise wide implementation experience with Documentum, Hummingbird, Interwoven, and/or Filenet.
• Strong project management and quality standards.
• Minimum of 5-10 years of relevant consulting experience.
• B.S., preferably Computer Sciences, MIS, Mathematics, or other related major.

This position requires significant travel. We prefer our consultants to be based out of Chicago , New York , or Los Angeles but will consider other locations.

Please apply through our website at www.huronconsultinggroup.com/careers

We offer a competitive compensation and benefits package that includes medical/dental/vision, 401(k), and a generous vacation and personal/sick plan.

Huron Consulting Group is an equal opportunity employer. We recruit, employ, compensate, transfer, promote and train without regard to age, race, color, gender, marital status, sexual orientation, gender identity, national origin, religion, Vietnam era or veteran status, physical or mental disability, creed, citizen status or any other status protected by federal, state or local law.

Preserving the integrity and accountability of client related files and documents. Creating file labels for boxes to be returned to off-site warehouse. Research boxes sent to Records to ensure the proper bar-code labels are listed on each box. Ensure that all file retrieval and delivery are completed within firm standards and practices. Duties also include driving of the firm van to and from warehouse facility to pick up files/ boxes . Work directly with other Retrieval personnel to engender efficiency and client service.

SPECIFIC JOB DUTIES:

KNOWLEDGE AND SKILLS REQUIREMENTS:

 

REPORTS TO: Records Manager

 

Records/Information Solutions Architect

Océ Business Services (OBS) is one of the world's leading providers of on-site outsourced document management services, hardware and software that improve organizational cost savings, efficiency and business processes. The company's comprehensive offerings include print and copy management, imaging and records management, mail and distribution services, and general office services.

 

For over 25 years, companies have entrusted their mission-critical records to Océ Business Services. Our accredited professionals, supported by advanced technology, apply best practices to paper and electronic records management. We develop an integrated solution tailored to your business requirements that spans the complete records lifecycle, from creation through disposal. We'll smoothly integrate these solutions with your existing document initiatives and technology.

Records/Information Solutions Architect

We are currently expanding and seeking a Records/Information Solutions Architect supporting the Midwest Region.  The RISA provides expertise and knowledge in regard to the highest quality of records/information management, including compliance/risk management, electronic records, legal/regulatory issues, privacy and standards/best practices.  This individual, on behalf of our client, is responsible for implementing efficient processes for timely retrieval and disposal of recorded information

. Requirements

•  8-10 years of Records Information Management experience

•  CRM Certification preferred

•  Expert in manual/automated records management systems and emerging technology

•  Expert ability to make good decisions based on combination of analysis, experience, and professional judgment

•  Expert in researching, gathering, arranging, compiling, interpreting, summarizing, and evaluating complex and intangible data

•  Prior consulting experience in the area of records management required

 

OBS offers a competitive Salary/Benefits Plan.

Contact Information:

Company: Océ Business Services Contact: Anthony Gill Email: anthony.gill@oce.com Reference Code: R/IS Architect

 

Job Summary:

Assist in the operation and maintenance of the company's records and information in accordance with established policies and procedures. This includes information warehousing (paper and electronic), referencing, retrieval and maintenance of the current status of information for accurate retrieval of active and inactive records.

Responsibilities:

•  Process incoming information to the Records Management Department

•  Accurately create and maintain files (electronic, CD, paper) for all records and information across the company

•  Accurately create and update indices for paper records, create and update labels for file folders and use tracking system to place requests for files needed from the offsite records center for updating

•  Provide administrative support which may include telephone coverage for the department, monitoring and maintaining departmental supplies, collecting attendance records and input data into attendance tracking system

•  Pulling and re-filling files (paper, electronic & CDs) as requested 

Education and Experience Requirements:

•  At least 2 years working in a corporate environment

•  At least 1 year experience working in Records Management

•  Ability to understand the principles of records inventory, records retention, records protection and electronic records

•  Some computer experience with word processing, spreadsheets and/or databases

•  Must have proven ability to pay attention to detail

•  Strong communication skills and ability to deal with individuals at all levels of an organization

•  Ability to lift between 15-20 pounds

Qualified candidates may submit their resume by visiting the career section at www.gatx.com

AA/EEO Employer M/F/D/V

 

Records Analyst Description: Position develops initiates and drives compliance with records classification and retention policy and procedure for paper and electronic data/records during their entire lifecycle. Attributes:

§ Collaborate with business units to define work flows and integrate good business processes and technology into solid business solutions. 

§ Train and lead employees in the effective implementation of records management practices, including records retention, inventorying, classification, and protection.

§ Evaluate and respond to evolving business, legal and historical needs impacting records retention requirements and procedures.

§ Implement a company-wide taxonomy system for managing electronic data/records.

Requirements:

• Bachelors Degree
• 5+ years experience in Records Management.
• 5+ years experience in researching business and regulatory retention requirements.
• Thorough knowledge of records analysis techniques, methodologies and processes.
• Experience in training audiences of differing levels and skill sets.
• Familiarity with records tracking software, preferably InSight.
• Familiarity with legal and regulatory research software, preferably Retention Manager.
• Strong analytical, project management and leadership skills.
• Ability to drive change.
• Good written and oral communication skills.
• Ability to work effectively with all levels of management.
• Ability to work independently

The Illinois State Archives is seeking applicants for an Electronic Records Archivist:

Position Title: Archival Program Supervisor
Location: Norton Building, Springfield, IL
Work County: Sangamon
Salary Range: $49,416 - $72,132
Work Schedule: 7.5 hrs./day, Mon-Fri, 8am-4:30pm, 60 min. lunch

DESCRIPTION OF DUTIES:

Plans, directs, organizes, supervises and evaluates professional archival work centered on the creation, description, preservation and access of electronic records in state and local government agencies. Reviews and evaluates current state laws and administrative rules concerning electronic recordkeeping and develops revisions, goals, policies, rules and guidelines for the management of electronic, digital and electronic micro-imaging record systems. Reviews current state and local government agency record retention schedules that list electronic records; identifies records created and/or maintained in electronic form by governmental agencies and assists in preparing record retention schedules. Reviews options and makes recommendations for accessioning, data conversion, storage, preservation, and access for electronic records appraised as archival. Researches and recommends what would be necessary for the Illinois State Archives to coordinate electronic records data conversion and/or other tasks and procedures necessary to ensure preservation and access to electronic records accessioned into the Illinois State Archives. Develops programs or methods to inform state and local agencies of their obligation to maintain electronic records. Identifies what technical assistance would be necessary for the Archives to provide agencies regarding electronic records. Assists in the creation and maintenance of electronic databases for the Illinois State Archives. Assists IT staff in assessing the possibility of a document management program for the Illinois State Archives' Records Management Section.

REQUIREMENTS:

Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with coursework in public administration, history, business administration, political science, library science, archival management or records management, and four years of professional experience in archival, records management, or closely related experience. Possession of credentials as a certified archivist or records manager will be credited as one year of professional experience.

Requires thorough knowledge of professional archival and records management theory, principles, methods, materials and practices.

Requires extensive knowledge of archival systems, automation techniques, and development theory.

Requires extensive knowledge of records management techniques, applications, and developmental theory.

Requires extensive knowledge of the principles and methods of classifying, arranging, describing, cross-referencing and researching documents.

Requires ability to supervise and direct professional and support staff.

Requires ability to maintain good working relations with government officials, the general public, and members of the archival community.

Requires ability to communicate effectively both orally and in writing.

Requires willingness to travel and possession of a valid driver's license.

Interested applicants must complete an Office of the Secretary of State employment application and submit (before May 25, 2007) to:
Office of the Secretary of State Department of Personnel
196 Howlett Building
Springfield, IL 62756
217/782-4783

Questions regarding description specifics may be directed to:
David A. Joens, Director
Illinois State Archives
217/782-3492
djoens@ilsos.net

Citadel Information Management, a leader in the document services industry since 1985 is seeking a manager to oversee operations for its records storage/management and digital services division.    This is an excellent opportunity for a “hands on” manager to help establish our new commercial records center in suburban Chicago.   


JOB REQUIREMENTS

Operational Skills

Plans, develops, implements and administers processes and procedures for the records storage/ management facility.    Assesses equipment, space and staffing requirements.


Ensures that all services meet or exceed customer's expectations.


Communicates directly with customers when necessary to facilitate service and resolve problems and complaints in a friendly and professional manner.


Meets with new clients and their staff to provide training in using our software based records management system.


Meets with prospective clients in conjunction with the sales team to provide technical expertise.


Acts as point of contact and administrator with our strategic partner provider of digital services.


Maintains security of physical plant and all client information.


Computer Skills

 Strong computer skills required. Experience with commerical records management / digital imaging software a plus. Be able to migrate data from one system to another.

Be able to develop and deliver required computerized reports.


Supervisory Responsibilities

Directly supervises employees in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving all related issues.


Reports to the Business Manager.


EDUCATION / EXPERIENCE

Bachelor's degree from a four year college or university in Business Administration, Information Technology or related field. Minimum 3 – 5 years experience in commercial records center operation, logistics, distribution, or similar software based operational business.


CONTACT INFORMATION

Citadel I.M. offers a competitive salary and an excellent benefits package. For consideration, send your resume/salary requirements.