The Chicago Chapter of ARMA will be presenting not one, but two, exciting Records Management Seminars on March 10 & 11, 2004.

On March 10th, the ARMA International Healthcare and Pharmaceuticals Industry Specific Group will be holding their annual Mid-Year Conference. Please see detail program on our HealthCare ISG Page.

On March 11th, William Saffady, PhD, will be the presenter at the Chicago ARMA Spring Seminar.
During his program, Mr. Saffady will present Key Issues in Records Management. The Chicago Chapter is pleased to welcome Mr. W. Saffady , a professor in the College of Information and Computer Science at Long Island University and the author of numerous books and articles in the Records Management field, in this rare appearance in the Midwest.

This year, the seminars are going to be held at The Conference Center at Sears Tower, which is located at 233 South Wacker Drive (Wacker and Jackson). Come and enjoy the spectacular views of lake and city at this premier conference facility!

Daily Schedules and Topics:

March 10, 2004	March 11, 2004
HealthCare ISG Mid-Year Seminar	ARMA Chicago Seminar
8:00- 8:30 Welcome and Registration. 8:30- 10:00 HIPAA Compliance: Clinical vs. Research Requirements.     Heather Fields Shareholder, Healthcare Department Reinhart Boerner Van Deuren S.C. 10:00- 10:45 Break, Vendor Display on 99th floor. 10:45- 12:15 Radio Frequency Tagging of Patient Files.   Gene Hickock 3M Corporation 12:15- 1:45 Lunch, Vendor Display on 99th floor. 1:45- 3:15 Ethics for Records Managers: Handling CRO/Investigator Files.   Helen Streck Corporate Records and Compliance Manager, Amgen Inc. 3:15- 3:30 Break 3:30- 5:00 Electronic Archiving - The Way Forward.     Rainer Naus CRM, Corporate Records Manager, AstroZenca Pharmaceuticals. 5:00- 6:00 Wine and Cheese Reception on the 99th Floor, Sears Tower.   Please see program details on our HealthCare ISG Page.     8:00- 8:30 Welcome and Registration. 8:30- 10:00 The Business Value and Current Status of RM Programs. 10:00- 10:45 Break, Vendor Display on 99th floor. 10:45- 12:15 Record Retention Laws and Legal Cases. 12:15- 2:00 Lunch, Vendor Display on 99th floor. 2:00- 3:15 Retention of Electronic Records and Document Images. 3:15- 3:30 Break 3:30- 5:00 Retention of Electronic Records continued.   Speaker: William Saffady, a renowned speaker, teacher, writer and consultant in the Records Management profession. He is a professor in the College of Information and Computer Science, Long Island University.     Please see program description below.

SPECIAL EVENT! The Wine and Cheese Reception on the 99th floor on Wednesday night is a special activity hosted by the Chicago Chapter. Everyone who registers for one or both days is cordially invited to attend.

ARMA Chicago Spring Seminar Program:

Issue 1:	The Business Value and Current Status of Records Management Programs Records management provides indispensable support for mission-critical business operations, but top management may not understand its important contribution to organizational effectiveness. The business case for systematic control of recorded information must be based on a clear demonstration of the value of records management concepts and methods. This session will examine records management's contribution to organizational efficiency with special reference to the economic theory of value. The session will also summarize major findings from a benchmarking study published by ARMA International in 2002. Information for the study was obtained through in-depth interviews with records management professionals in top U.S. industrial companies. Topics covered by the study include the scope of records authority, organizational placement and staffing levels for records management programs, the status of record retention initiatives, the role of records management in global business operations, offsite storage arrangements for inactive records, and records management involvement with micrographics, electronic imaging, document management, and other technologies.
Issue 2:	Record Retention Laws and Legal Cases An organizations's records retention policies and practices must comply with applicable laws and regulations. Identifying such laws and regulations is an important aspect of records management work. This session will explain important record retention laws and legal cases that all records managers should know about. The laws, and their associated regulations, present retention requirements for commonly encountered types of records, such as tax records and human resources records. The legal cases provide guidance for record retention and destruction policies and practices and help define the characteristics of legally-acceptable record retention programs.
Issue 3:	Retention of Electronic Records and Document Images This two-part session will explain and discuss factors and concerns that affect the retention of electronic records, including computer records, audio recordings, and video recordings. It will consider legal, operational, and scholarly factors that must be considered when determining how long electronic records are to be kept. Special attention will be given to the legal status of electronic records as evidence and to data migration requirements associated with long-term retention of electronic records for operational or scholarly reasons. Retention of e-mail and web pages will also be covered. The second part of the session will examine legal and operational issues relating to the retention of document images, including electronic images and microfilm images. It will also survey the relative advantages and disadvantages of electronic imaging and microfilm technology for document storage and retrieval.

ARMA Chicago Spring Seminar Speaker:

William Saffady is a professor in the College of Information and Computer Science, Long Island University. He is the author of over three dozen books and many articles on information management topics, including records management, electronic document imaging, information storage technologies, and library automation. His latest book, Managing Recorded Information: the Fundamentals of Professional Practice will be published by ARMA International in early 2004. Other recent titles include Records and Information Management: a Benchmarking Study of Large U.S. Industrial Companies (2002), Managing Electronic Records, Third Edition (2002), Electronic Document Imaging: Technology, Applications, Implementation (2001), and Micrographics: Technology for the Twenty-First Century (2000), all of which were published in the indicated years by the ARMA International.
In addition to teaching and writing, Dr. Saffady serves as a consultant, providing training and analytical services to corporations, government agencies, and other organizations. His professional development seminars on information topics have been attended by over 15,000 persons since the mid-1970s. Dr. W. Saffady is a Fellow of ARMA International.

Registration:

Hotel information for ISG Participants and out-of-town/state ARMA members:
For a limited time only: The Hotel Allegro, 171 West Randolph, is offering a discount for early registrants. Register by February 17 for the special rate of $139.00. Call 1-800-643-1500 to reserve now.

Registration Fees:

$125.00	for one day
$210.00	for both days
A Continental breakfast and lunch included on both days, evening wine & cheese reception on March 10th also included.

To Register:
Call: 847/255-0535 ARMA Chicago Chapter
Via Fax: 847/255-0658 attn. Kathy Daloia
Mail-In: ARMA Chicago, P.O. Box 6034, Buffalo Grove, Il 60089-6034
E-mail: arma@armachicago.org
Web Site: On-Line Registration

go to Healtcare and Pharmaceuticals ISG Mid-Year Seminar Page

go to Spring Seminar Vendors Page